Policy statement . Flexible working arrangement An arrangement agreed by the employer and employee that allows an employee to access one or more industrial provisions or policy provisions to alter their working arrangements specifically to meet their personal needs, balanced with needs of WACHS. A flexible hours policy may also be referred to as a flexible working hours policy or a flexible work schedule policy. Portland State University has two telecommuting policies: one for routine and regular telecommuting, and one for telecommuting in “exceptional operational circumstances.” Their general policy for routine telecommuting is very thorough and some specific points stand out: 1. Flexible Work Arrangement Policy. f?��3-���޲]�Tꓸ2�j)�,l0/%��b� ���f vF word/document.xml�\�r�}OU��'�J")ɖ��J[����Z�*k'���jf0�`Hq��yJU�s���n`n$ES��l�~1EΠ����� ����6M�L�B��w����"�lr����Ǐ{�p2�eb2u�[���������"6Q��� �Ȋ�y]�����AMU*�~�#k Purchased leave is where employees take an additional four weeks leave per year by adjusting their salary to 48 weeks paid over the full 52 weeks. Job or job requirements change. Performance ratings fall below an acceptable level. Make sure you have good systems and policies in place including OHS to allow for productivity to continue when staff work from home. (10) Staff who request or have a flexible work arrangement will not be disadvantaged simply by virtue of having requested or utilising the flexible arrangement. As an employee, you may exercise your right to request a flexible work arrangement under the Code. coded to assist you to complete it accurately. A flexible work arrangement can include changes that allows you more flexibility to balance work and home life. Graduated return to work after parental leave is when the employee returns part-time and then builds up to full-time work by an agreed date. It’s essential that both parties are aware of the policy and procedure at work. Some jobs and work units cannot achieve required service levels with altered work schedules. (9) An agreed flexible working arrangement may be renewed if it continues to meet the needs of the staff member and operational requirements. Effective Date: 1/1/14. opportunity to benefit from a flexible work arrangement. The purpose of this policy is to describe the types of flexible work arrangements that may be made available to certain [company name] staff, the process for initiating a request for a flexible work arrangement, and how we determine an employee’s eligibility for an alternative schedule. If you haven't created a HR manual yet, use our template below and adjust it to suit your business needs. Permanent part-time work can help provide a part-time income for a family with a new child and works really well for two parent families. The university supports a total compensation model that includes flexible work arrangements where both business objectives and employee objectives can be met. Some employees who have worked for the same employer for at least 12 months can request flexible working arrangements, such as changes to hours, patterns or locations of work. Policy Flexible Work Arrangements can assist employees to balance personal needs, while taking into account business needs. In many cases, this will provide the flexibility needed for individuals to undertake family and other personal responsibilities. Part-time work is defined as any arrangement where the member of staff works for any period less than the normal basic full-time hours. A healthy relationship between an employer and employee is beneficial for the business. While flexible work arrangements are encouraged, in many cases unit operational requirements may not allow for a manager to approve a flexible work arrangement. C�/*a0{� Human Resources: Flexible Work Arrangement Agreement 7 . Flexible Working Arrangements may not always be possible due to operational or other limitations. g. This will ensure that your employees know what's expected of them if they want to ask for flexible working arrangements. (9) All applications from staff requesting a flexible work arrangement/s will be considered, on a case-by-case basis. k))Q�� ��㝾+��. • The following outlines the process for employees to assist in requesting a flexible work arrangement: Identify your personal and work needs, goals and commitments. Working from home is a great option for employees with young families. This policy applies to all employees of the Department of Education (the department). Consequences for the employee of not having the arrangements. The template has been colour. If this agreement is being made or modified as part of a formal ADA accommodation, the employee and the supervisor will consult with Medical Leaves Administration in the creation or any modifications of this form. HR Policy and Procedure Manual template (DOCX 216.86 KB) As part of the National Employment Standards (NES), employees who have worked longer than 12 months (including regular casuals) are entitled to request flexible working arrangements to help them care for their child (school aged or under 18, or who has a disability). Compressed hours is where employees work additional daily hours to provide for a shorter working week or fortnight. I can confirm I have worked continuously as an employee of this organisation for the last 12 months and am employed on a [ full-time basis/ part-time basis/casual basis]. However, the right to request flexible work arrangements under the Code only applies to: Applies to Staff. Purpose . ?�”�&���������\������[�����ZfrE�������p��ʉ���|V��N�̒�a}�U\�V�V��_oʈ�w\&"������3��ۤ�V���F�����"��X�4���|�B�CarG��y�O��2�lH����P`��!����RV��X�n�*��v��+C,b��{��:P�L�P�)������W�L+�y���*܇,� Carefully consider flexible work requests. f. Communicate the new work arrangement to customers, co- workers and management and others who may be affected by the new schedule. You may refuse a request, but only on reasonable business grounds. Flexible work arrangements (FWAs) can come in many forms, including telecommuting, compressed workweeks and flex-ible scheduling that allows employees … Consider one of the following options to increase loyalty and productivity in your business. aF?��a>L�ł��,�j��L��H��WV�a���%�1�WEg�we�! Flexible rostering includes split shifts. This policy outlines the department’s commitment to providing options of flexible work arrangements to employees. Less than 1.5% are on flexi-time compared to 28% in the US, 12% in UK and 8.7% in Japan.1 It has a great overview.The very first paragraphs cover the university’s definition of telecommuting, who approves telecommuting, where telecommuting is allowed (an employee’s home or “another suitable location”) and it mentions the othe… Explain why you are requesting a flexible working arrangement, for example, provide better care for your parent. The purpose of this policy is to describe the types of flexible work arrangements that may be available to certain University staff members, the process for evaluating a request for a flexible work arrangement and the approval process for such a request. Flexibility in the Workplace Policy Types of Flexible Work Arrangements. Permanent part-time work is a part-time arrangement that is intended to continue, 5. Types of FWAs Choose the most suitable flexible work arrangements based on your organisation's and employees' needs. You need to replace the . Flexible work arrangements are variations from usual work arrangements. Job sharing is where two or more employees share one full-time position – each working on a part-time basis. 6. All requests and subsequent responses must be in writing within 21 days – and if you do refuse the request – you must set out your reasons why. Instead of a policy, written agreements are drawn up individually between the supervisor and employees. Include your flexible working policy in your Human Resources (HR) manual. Part-time work . Right to request a flexible work arrangement . You can use this template to either agree to or refuse an employee’s request for flexible working arrangements. Flexible working hours An arrangement between the employer and employee HR Policy and Procedure Manual template (DOCX 216.86 KB). Sample Policy and Procedure: Flexible Work Arrangements Flexible work This policy and procedure sets out the circumstances in which requests for flexible working arrangements can be made by employees and the procedure for determining whether those requests may or may not be approved. Flexible working arrangements. Providing flexible working arrangements can benefit both you and your employees. 7�N�,J�Xb\=Ŝ�B6OQ��TY%F�MŨ,�q Remote Work – work conducted at home or another off-site location on a consistent or occasional basis. The department recognises that flexible work arrangements produce significant benefits for both employees and the Schedule Select the type of Flexible Work Arrangement being agreed to: Flextime: A program designed to allow staff to work “core hours” with either early or late beginning/ending of the workday. flexi-place as a flexible work arrangement compared to 3.3% in US and 4.1% in UK. Alternative work arrangements; Flexible work arrangements; An alternative work arrangement is defined as a regular, recurring work schedule that falls within the standard workweek and is anything other than five consecutive eight-hour work days — for example, working four … An employee may request a flexible work arrangement to assist them to balance their work and life/family commitments. Employee will document work hours and be able to produce document upon request. The Fair Work Ombudsman provides more details and guidelines for employers on flexible working arrangements. Employee's work and parental or carer responsibilities. Managers and employees need to be open to discussing and considering a range of flexible work options. Flexible work doesn’t just mean working part-time instead or full-time or changing the shifts that you work. Policy Statement:Royal Roads University supports the concept of flexible work arrangements with the goals of enhancing service levels and individual employee satisfaction in the work place.Flexible work arrangement possibilities are job and work unit specific. Responding to a request for flexible working arrangements template . Approving flexible work arrangements. ��� � word/_rels/document.xml.rels �(� ���j�0���{-;mC �s)�\[�d{�C�c�MZ�}EJ�Ӄ�3bg���z�;��5�$���uoZ����'ij��A#z���w�7T������b���hXq���Є��:-)H��AV��E�H�%w�ȯ2ٮ�v�#�b�?ٶi� Employee agrees to and follows the agreed upon work schedule. 3v�Ȥ3�H ��ƃ��ɐ�ʭ�TQ`�oe6�E/��n��[9�`�`M�u궑qro!_ � This Flexible Hours Company Policy template is ready to be tailored to your company’s needs and should be considered a starting point for setting up your employment policies. I am making this request to help care for my child. Part-time workers make up only 4.7% as compared to 24% in the UK, 23% in Japan and 17% in the US. Flexible work can also be used to change: how work is done; how starting and ending work are managed; how work is managed in the workplace to help employees and businesses. Effect of the flexible working arrangements on the workplace. O����X� �*��V$:�B~���^�K����ڃ /P��I��~7$��i��J&B0Z�Du�t�OJ�K(H����xG �L�+�v����dcӻ���W>*��\XR�mp���Z}����HwnM�V��n���-�")/�ZwB`���4��� ��s�DX���j��;A*ʝ����c�֝�� 4���[�S��9�> ������{�V�4p����W�&����A����|�d�? 2�oWf � [Content_Types].xml �(� ���j�0E����Ѷ�J�(��ɢ�eh��4ND�B�����81�$14�� ��{�1��ښl �w%�=���^i7+���-d&�0�A�6�l4��L60#�Ò�S Flexible work arrangement may be entered into by employees and employer on account of the social distancing policy of the government in response to the COVID-19 outbreak. Template for a flexible working policy from Acas for employers to use. _m��h�F�H6�!S�I��IB����4*��\}���u�.l|!8[s˘f�p��f6������ A flexible workplace arrangement will be a good step for both parties. Requests will be assessed by the principal/manager on a case-by-case basis taking into account Department policy, legislative requirements and the … :�A���dU�ٽE�hU+��$�Z��p7Ik�|7I����&�lU���$��S���&W.��M��W;��ޔ�1���N�[@��#uv�Ê0��������h��X%gq%�\�J�]����xZ��>�v���C�p�'X�@&+�:�#.N+!�M1K��y~�e��Oϼ*��,?�?M��7KnaQ��f �9�����f�T�R�ɖ R 8]p�-]��ᵉ��Ȗ�B�O��JL�H�P�瓏�֔y#M��WM��)�CV�v$��7S�����$3V��>$��-@��*���w�02�>s1� Ո�� �'�·g�z�O��X���+���UW�[?��k�o�"�T3�\��S�8�Iop������qW/u��L�co�ke6QL]ު46)qm-i�c�ZYvwq�-{�! e. Ensure that off-site working spaces are safe and appropriate for work, free of potential hazards and in compliance with security precautions. PK ! Policy Template Samples; Policy Word Templates; People with jobs normally work around 8–10 hours straight every day depending on their job. I would like to request to work a flexible work arrangement that is different to my current working arrangement. Purpose. Y� �ٚ�x� �������'~��� �� PK ! Free to download and use. Alternative Work Schedule – a variation from the employee's core hours in starting and departure times, but does not alter the total number of hours worked in a week. Sample Policies for Flexible Work Schedule Programs This section provides a guideline, or definition of terms, and then follows a set of policy and procedure statements that can be applied to all three types of variable work hour programs. Note: Refer to … Since implementing a flexible work policy is a business decision, your employees should be aware that it can be modified or terminated if necessary. With other factors like traveling home, eating dinner and the like, they hardly get the chance to do what they want or go to other commitments afterward because they might be exhausted already. Offering your staff flexible start and finish times helps accommodate childcare and school pick-up requirements. Implementing FWAs (Employers) How to implement flexible work arrangements in a … As part of the National Employment Standards (NES), employees who have worked longer than 12 months (including regular casuals) are entitled to request flexible working arrangements to help them care for their child (school aged or under 18, or who has a disability). Familiarise yourself with the CAHS Flexible Work Policy and your entitlements within the relevant industrial instrument. Flexible Work Arrangement (Template Policy) Flexible Work Arrangement Guidelines. Flexible Work Arrangement Policy Washington University recognizes that it offers a wide range of jobs in many different work settings that have differing operational needs. Definition of Terms • Bandwidth – … It will help the employee balance their work and personal life. ���z���ʼn�, � �/�|f\Z���?6�!Y�_�o�]A� �� PK ! ��� N _rels/.rels �(� ���j�0@���ѽQ���N/c���[IL��j���]�aG��ӓ�zs�Fu��]��U �� ��^�[��x ����1x�p����f��#I)ʃ�Y���������*D��i")��c$���qU���~3��1��jH[{�=E����~ A flexible work arrangement could get terminated in the following cases: Business needs are not being met. EXAMPLES OF FLEXIBLE WORKING ARRANGEMENTS . As an employer, if you receive a request for flexible working hours, consider the following: Employer responsibilities and staff leave, Coronavirus (COVID-19) business information, Manage staff annual leave and leave loading, How to manage sick, personal and carer's leave, guidelines for employers on flexible working arrangements, good systems and policies in place including OHS, Checklist: parental leave policies and staff support, Understand the range of flexible working arrangements, Implement your policies so they work for your business. )�vW�-�X�1���J3d�D��--����>�6��e��rt��ϣז��N�(3�T�-DQ湱�R8�d"(���4$8 Examples of such situations may include: working at a front desk and required to be physically be present in the workplace; Flexible Working Arrangements Policy 2020 Page 5 of 11 (8) A manager may approve a flexible working arrangement on a trial basis for up to six months. �� PK ! 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